POSITIONS
INC.
(202) 659 -9270-PHONE
(202) 659-9245-FAX
__________________________________________________________
*Bi-Lingual (English and
Japanese) Executive Assistant
$42K-$45K
A Fortune 100 company is looking for a bi-lingual Japanese and English Executive Assistant to support a
Senior Vice President, Corporate Director and Lobbyist in their Government
Relations Office in
Responsibilities:
- Create business documents and presentations
- Maintain executive calendars
- Prepare and distribute monthly reports
- Arrange for offsite interpreters
- Prepare travel and expense reports
- Assist in updating handbook
- Coordinating and organize VIP schedules and hotel
reservations
Characteristics of the Ideal Candidate:
- Strong
ability to communicate professionally with staff in
- Outstanding oral and written communication skills
- Proven ability to work well independently
- Accommodating, flexible personality
Benefits
- Medical benefits begin on the date of hire
- Free single and family healthcare benefits to include medical, dental and vision
- Paid week between Christmas and New Year’s
- Outstanding pension/retirement plan second to none
Requirements
Fluency in Japanese and English
4-5 years of significant administrative-executive experience in a corporate environment.
Proficiency in using MS Word, Excel and PowerPoint
For immediate consideration: email candaces@positionsincwdc.com with subject line “EA/Japanese-DC
Administrative Assistant
Trade Association
$30K’s
Are you looking for an entry level position with a great organization where
you can call home? A well-established trade association in
Duties:
- Respond to member requests via phone and email
- Responsible for entering information in database
- Prepare meeting materials
- Assist with travel arrangements
- Draft and edit correspondence
- Coordinator audio conferences
- Conduct research for specific projects
Benefits:
- Medical benefits (dental, vision, prescription, LT/ST disability, etc.)
- 401K
- Flexible Summer Hours
- Metro allowance
- 16 PTO days
- 9 Paid Holidays
For Immediate Consideration: Email
your resume to
Executive Assistant
DC Trade Association
Convenient to downtown metro
Are you seeking a new challenge and a great boss who values
input from his right hand? Searching
for a true work-life balance? Maybe it’s
a long commute or company lay-offs that have you looking for your next great
position. Whatever the reason, this is
an opportunity not to be missed. This
team of friendly, hard-working (but laid-back!) individuals needs a diligent,
experienced Executive Assistant to support their top Executive with travel
arrangements, meeting preparation, and overall office support. Your excellent multi-tasking skills and
diplomatic approach will be called upon as you juggle a busy calendar, assist
with meeting logistics, and pitch in to help your team in a variety of
areas. This individual needs a
‘do-it-all’ superstar who is flexible for any and all tasks. In return, you will be rewarded with, a
low-maintenance boss, great co-workers, no long hours and the chance to travel
to the Annual Meeting each year.
Excellent compensation and benefits are just the icing on the cake!
RESPONSIBILITIES:
- Manage
Executive’s calendar and travel arrangements
- Assist
with meeting preparation
- Compile
materials for presentations
- Liaise
with outside contacts and internal staff to coordinate projects
- Process
expense reports and invoices
- Draft
and edit correspondence
- Assist
other staff members when needed
REQUIREMENTS:
- Prior experience supporting an
Executive
- Flexible, ‘team-player’ mentality
- Strong written and verbal
communication skills
- Proficiency in Microsoft Word, Excel,
and PowerPoint
- Ability to travel to Annual Meeting
BENEFITS:
- 2 weeks vacation
- Paid Holidays
- 10 sick days
- 2 personal days
- 401k with employer contribution
SALARY: $60k’s with excellent benefit package
FOR IMMEDIATE CONSIDERATION:
Please send
your resume to
Executive
Assistant
Commercial Real Estate Company
$55K-$58K
Description:
One of
Job Duties:
·
Provide administrative assistant support to
the VP and three leasing consultants
·
Organize and maintain leasing files
·
Maintain broker and tenant databases
·
Assist with production of proposals
·
Coordinate logistics for in-person meetings
and teleconferences for ongoing projects
·
Draft and edit correspondence and contracts
·
Manage executive calendar and coordinate
project deadlines
Characteristics of the Ideal Candidate:
·
Extensive experience supporting high level
executives
·
Demonstrated project coordination skills and
experience
·
Strong
working knowledge and proficiency in using MS Word, Excel, PowerPoint and
Outlook
·
Well-developed organizational and time
management skills
·
Strong communicator
Benefits:
·
Company value employee contributions
·
History of promoting from within
·
401k begins on the first day of employment
·
State of the art work environment
·
On-the-job training with experienced staff
·
Family healthcare cost under $200.00 monthly
·
10 sick days coupled with 9 Federal Holidays
Requirements:
· 5-7 years of progressive administrative experience supporting high level executives.
· Exposure to lease documentation
· Experience in marketing preferred
·
Understanding of commercial real estate is a
plus
For Immediate Consideration: Email your resume to Candace
Smiechowski at CandaceS@positionsincwdc.com
Administrative
Assistant
Commercial Real Estate,
Description
If your are
ready to put your top notch administrative, organizational and interpersonal
skills to the test while assisting members a dynamic Leasing Team for a
leading commercial real estate company in the Washington metro area…..READ ON.
The Washington Business Journal ranks our client company as “One of the Top
Five Best Companies” to work for in the Region. They have over 30 years of
experience. Their teams are dedicated to building long lasting relationships.
This
position requires an upbeat, take charge energetic, organized person with a
demonstrated ability to juggle and prioritize multiple competing tasks and
demands. Showcase your administrative skills in this dynamic fast paced
state of the art work environment.
Responsibilities
·
Provide administrative assistance to DC
Leasing Group
·
Type and design general correspondences,
proposals, charts, tables and graphs.
·
Organize and assist with Broker functions such
as luncheons and special events
·
Design/animate/produce presentations with
PowerPoint
·
Oversee production, assembly and mailing of
flyers, brochures and mass marketing collateral
·
Create and edit maps with Photoshop or
PowerPoint
·
Assist with Research needs when they arise
Characteristics
of the ideal candidate include
·
Strong problem solver who is adaptable to
changing priorities
·
Excellent communicator who has effective
time/management skills
·
A personality that gets along well with people
and has a positive impact on the rest of the office
·
Very good follow through and juggling skills
·
The ability to produce high quality work
product without missing the detail
·
Self motivated and confident to communicate
with Senior Executives
·
Excellent proofing and editing skills
Benefits include
·
Tuition reimbursement of $2500.00 after six
months
·
Generous annual bonuses based upon performance
·
Affordable family healthcare costing under
$250.00 monthly with a premium provider
·
401 K with matching contribution from date of
hire
·
10 days vacation coupled with 5 sick days and
9 Federal Holidays
Requirements
·
2-3 years of administrative background to
include work processing; presentation material collation; preparation of
spreadsheet, graphs and charts; desktop publishing; marketing experience
preferred; real estate background a plus
·
Advanced MS Word and PowerPoint; basic to
intermediate Excel and Access; Working knowledge of Adobe Photoshop. Excellent
spelling and grammar skills along with typing of 55 wpm
For Immediate Consideration: Email your resume to Candace Smiechowski at CandaceS@positionsincwdc.com
Graphics
Specialist Assistant
Real Estate,
$50K-$53K
Description
If your are ready to put your top notch design/ graphic skills to the test while assisting members of the Capital Markets Group for a leading commercial real estate company in the Washington metro area…..read on. The Washington Business Journal ranks our client company as “One of the Top Five Best Companies” to work for in the Region. They have over 30 years of experience. Their teams are dedicated to building long lasting relationships.
This position requires an upbeat, take charge energetic, organized person with a demonstrated ability to juggle and prioritize multiple competing tasks and demands. Showcase your graphic skills in this dynamic fast paced state of the art work environment.
Never a dull moment!
Responsibilities
§ Design and produce marketing materials, flyers, corporate leasing proposals and presentation boards using Adobe Photoshop, In Design and Illustrator or MS Office graphic programs
§ Oversee production, assembly and mailing of flyers, brochures and mass marketing collateral
§ Create/edit maps with Photoshop, MapPoint or PowerPoint
§ Organize and assist with planning for Broker functions
§ Create and edit maps with Photoshop or PowerPoint
§ Assist with Research needs when they arise
Characteristics of the ideal candidate include
§ Strong problem solver who is adaptable to changing priorities
§ Excellent communicator who has effective time/management skills
§ A personality that gets along well with people and has a positive impact on the rest of the office
§ Very good follow through and juggling skills
§ The ability to produce high quality work product without missing the detail
§ Self motivated and confident to communicate with Senior Executives
§ Excellent proofing and editing skills
Benefits include
§ Tuition reimbursement of $2500.00 after six months
§ Generous annual bonuses based upon performance
§ Affordable family healthcare costing under $250.00 monthly with a premium provider
§ 401 K with matching contribution from date of hire
§ 10 days vacation coupled with 5 sick days and 9 Federal Holidays
Requirements
§ 3-4 years of high end graphics experience in a professional corporate environment
§ Background should include word processing; presentation materials collation; preparation of spreadsheets; graphs and charts; desktop publishing in a marketing or production environment
§ Proficient in using Adobe In Design, Photoshop Illustrator and MS Office/Typing 55-60 wpm
To
apply: email your resume and cover letter to Candace Smiechowski candaces@positionsincwdc.com
with subject line: “Graphic Specialist"
Recent College
Graduates
DC Metro Area
$30-40k
We are experts in placing college graduates in permanent positions with
prestigious organizations in the DC metro area. All positions are
full-time, salaried, with benefits. If you are looking to jump start your
career in the following areas we can help you!
- Marketing
- Finance/Investments
- Business
- Communications
- Human Resources
Our clients seek bright, ambitious grads with drive and positive attitudes. If you have strong communications skills, experience using MS applications and 1 year total office or intern experience. Please email resumes to cmullaney@positionsincwdc.com with subject line "Grads, Grads, Grads".
Personal Assistant to CEO
Professional Services Firm
Bethesda
$70k+
Simplify the life of a dynamic, executive entrepreneur using your caretaking abilities to manage his personal schedule. This extremely successful, highly intelligent President needs a right hand, Personal Assistant to partner with his current Executive Assistant. As the company has grown, so have his personal obligations. Use your ‘get it done’ approach to manage his busy calendar and social life ranging from political events to international vacations. Your organizational skills will be well-utilized as you liaise with his Executive Assistant to manage his ever-changing calendar. Your professionalism, tact, and administrative savvy will help keep his personal life on track.
Requirements:
- Manage personal calendar, arranging social and family obligations
- Coordinate personal domestic and international travel arrangements
- Liaise with President’s wife to coordinate after-work schedule
- Triage requests from staff to as they relate to President’s personal calendar
- Monitor incoming personal mail and email
- Respond to requests for attendance at social events
Qualities of the Ideal Candidate:
- Extremely organized to maintain President’s busy personal schedule
- Professional demeanor to interact with VIPs in his personal sphere
- Extremely detail-oriented to ensure accuracy of personal schedule as it aligns with his professional obligations
- Effective communicator to relay important information to Executive Assistant, staff and family
- Efficient time management skills to juggle President’s numerous appointments
- Thick skin to deal with ambiguous requests and potential miscommunications
- Flexible to stay as late as needed and to accept calls after work hours
Requirements:
- Minimum ten years experience as a high level executive assistant supporting a top executive. Personal assistant experience strongly preferred.
- Must have corporate experience in a fast paced setting
- Must have daily access to vehicle in order to drive to President’s home or other location on short notice
Benefits:
- Excellent compensation package includes medical coverage, 401k and yearly bonus.
FOR
IMMEDIATE CONSIDERATION: Email resume to
To
speak with a recruiter about these and other job openings,
please contact us at (202) 659-9270
FILLED POSITIONS
Meetings
Coordinator-FILLED
$30k's
Do
you want to combine your interest in communications and political science?
If you thrive on a fast-pace, and possess strong oral and written communication skills, have an interest in public affairs and can juggle multiple schedules and priorities, then this opportunity will allow room for growth and learning. You will interact with corporate leaders, representatives of government agencies, and universities.
Responsibilities include:
- Coordinating conferences and seminars
- Interacting with speakers and graduate students
- Assisting the Program Director with logistics for each seminar
Characteristics of Ideal Candidate:
- Initiative, strong organizational skills and ability to work with people from diverse cultures and backgrounds
- Strong oral and written communication skills
Benefits:
- 100% paid premium for major medical insurance-individual coverage
- 403B employee pre-tax contribution to retirement plan
- TIAA CREF employer financed contribution up to 4% of salary
- Generous vacation and sick leave plan
Requirements:
- B.A. /B.S. degree required with concentration in communications, English, political science, public relations, journalism, history or government affairs preferred.
- Applicants must be proficient in MS Office software and have relevant experience in an internship or volunteer position.
For Immediate Consideration: Email your resume and
salary requirements to Jane Rosenthal, Senior Personnel Consultant, jrosenthal@positionsincwdc.com
and/or
Executive
Assistant/Office Manager-International Non Profit-FILLED
DC Metro Area
International
organization promoting trade and technological cooperation between the
Qualifications:
B.A. /B.S. degree, min. two years of experience.
- Prior exp. supporting a President, Vice President, CEO, or Director
- Strong organizational skills
- Excellent writing and editing skills
- Proactive approach to problem-solving
- Trade association exp. preferred
Benefits:
- Major Medical insurance begins immediately
- Pre-tax metro allowance
- 4 weeks vacation, major holidays
- Company contributes 15% of base salary to SEP IRA
For immediate consideration, please address your cover letter and resume to: hfallon@positionsincwdc.com or jrosenthal@positionsincwdc.com with subject line: Executive Assistant/Office Manager
Front Desk
Coordinator-Filled
Consulting
firm
Mid-$30’s
Are you looking to diversify your experience and join the administrative staff of an international consulting firm? Do you enjoy interacting with people in a team environment with professionals specializing in hospitality, real estate, tourism, nonprofit organizations, and economic development? If you have exceptional customer service skills, this position as a Front Desk Coordinator will let you interact with a diverse clientele, vendors and staff.
Responsibilities:
· Greet guests, handle phone inquiries
· Coordinate catering arrangements, and schedule conference rooms
· Provide administrative support with invoices, supplies and expense reports
· Review and process property management requests
· Create and maintain specialized lists on a database
Qualifications:
- Applicants need a minimum of one year of work experience
- Prior administrative experience a plus
- MS Word, Excel and Outlook
- Some college preferred
Qualities:
- Resourceful and energetic individual experienced in customer service
- Strong work ethic with a “can-do” attitude
- Ability to deal with different personalities
Benefits:
· Major Medical for individuals and families, choice of plans
· 401K matching
· Tuition assistance
· Generous vacation and sick leave-paid time off combined
· Pre-tax metro checks
To apply: email your resume and cover letter to Jane Rosenthal at jrosenthal@positionsincwdc.com with subject line: “Front Desk Coordinator.”
Government
Relations Coordinator/Policy Analyst-FILLED
Leading trade association seeks resourceful Government Relations Coordinator/Policy Analyst who thrives on the interaction with Capitol Hill and congressional representatives and senate offices. With advances in healthcare featured in the media, this organization is taking a leading role in raising healthcare awareness in the United States by educating and informing their members and the public of the latest advances in the field.
Responsibilities include:
· Research legislative and regulatory sites, current legislation and prepare summaries for the Director of Government Relations and Advocacy.
· Attend briefings with associations and conferences as well as congressional and regulatory agencies.
· Assist with long-term research projects for statewide outreach campaigns on relevant health issues.
· Design, implement and analyze surveys with the research and the member services departments, and write summaries compiling information from industry experts and sources.
·